A well-organized online board meeting could be an excellent tool to increase the effectiveness and accountability of a non-profit. However, it can cause problems. One of them http://boardmeetingplatform.blog/5-core-elements-of-a-successful-business-development-strategy is the lack of physical interaction between participants. This can affect how board members communicate with each and can have a an adverse effect on the decision-making process.
The key to a virtual board meeting’s success is having the right tools in place, as well as the right training and protocols for communication. This includes deciding on a reliable online board management system that has enterprise-level security and live polling, which will allow you to conduct voting in real time during the meeting. It is essential that everyone has an internet connection that is stable internet and are familiar with their video conference equipment. It is recommended to hold an initial meeting prior to the actual one, especially for new board members, to ensure that any issues can be worked out ahead of time.
Another challenge is the lack of body language and facial expressions which makes it difficult to follow discussions and also understand what other participants are feeling. To avoid this board members should turn off their microphones during the meeting and only turn them on when they have something to say. It is also crucial to have a clear system for giving the floor to various owners, and to limit their time speaking to prevent confusion and noise.
Also, it’s ideal to have a waiting area for those who would like to join the meeting but aren’t yet ready. This will ensure that attendees do not accidentally joining the meeting when the meeting is already underway and could lead to an increase in productivity and decrease the effectiveness of the meeting.