Secure document sharing is the sharing of documents through digital processes to safeguard the data from any unauthorized access. It is an essential part of collaboration in the workplace and increases the productivity of the team. However, unsecured methods of sharing files could be a security risk, resulting in accidental data leaks and malware infections.
To prevent these issues, organizations need to implement an appropriate policy on file sharing that specifies the legal ways employees are able to use to share their files between themselves and external parties. It’s also vital to establish a comprehensive IT security https://addataroom.com/strategic-brilliance-business-needs-met-through-virtual-tools/ system that incorporates the tools to authenticate users, such as password managers, two-factor authentication (2FA), and single sign-on (SSO) to limit the risk of data breaches.
Cybercriminals are able to access sensitive data through many of the most popular document-sharing platforms. To minimize these vulnerabilities companies should consider implementing a virtual data room with multiple security features designed to ensure the security of documents shared.
Alternatively, a private file-sharing platform can be used to provide secure access to a group of authorized users. It is important to choose a service provider that supports the most popular file formats and allows you to set up access permissions that are unique for each user. The role-based access control tool is a useful feature that limits the viewing permissions of users to files and folders that are pertinent to their job.
File-sharing platforms with secure storage should make use of advanced encryption technology, and records of file activity provide valuable insight into the sharing and viewing sensitive documents. These platforms are often backed up by security protocols that ensure the compliance of industry standards and help organizations identify suspicious activities.