A board portal is a web-based platform that is secure and hosts all the documents and information related to governance in your organization. It allows members to access the documents on any device and keep track of the activity of documents. This increases accountability and transparency.
A good board portal should provide a central location for all documents related to meetings including audits, financials and committee reports, along with agendas and meeting minutes. It should also feature the option of secure file sharing that lets users upload files and share them with other users. Additionally, it should include an easy-to use eSignatures feature, which supports both in-person and mobile signing and an inbuilt tool to confirm the authenticity of digital signatures.
Whether you’re a private company, non-profit or government agency, board portals offer comprehensive features that make it easier for directors and administrators to manage committees, calendars, surveys, voting, eSignatures/approvals, and more. The best solution offers an adaptable and robust framework that fits your governance processes and functions the way you work — with meeting dates, votes, and surveys that automatically sync to the calendars of board members.
It’s important that people involved in the selection of the software for board management at an early stage, so they can be educated and aid in implementing. In the end, a well-designed board portal will reduce time and improve collaboration while promoting accountability and transparency.